Service Agreement

Ballarat Health Services (SWEP)

And

[Clinical Advisor]

[date]

[date]

Table of Contents

Parties	3

Recitals	3

The parties now agree as follows:	3

1	Period of Agreement	3

2	Terms of Contract	3

3	Obligations of the Clinical Advisor	3

4	Ordering of Service	4

5	Records	5

6	Payments	5

7	Equipment	6

8	Education	6

9	Health and Safety	6

10	Complaints and Grievance Procedure	6

11	Quality Management Principles	6

12	Information Exchange	7

13	Employment Policy and Practice	7

14	Intellectual Property	7

15	Confidentiality and Privacy	7

16	Indemnity	8

17	Suspension of Agreement	9

18	Warranties	9

19	Dispute Resolution	9

20	Termination	10

21	Notices	10

22	Miscellaneous	11

23	Definitions and Interpretations	12

Execution	14

Schedule 1	15

Schedule 2	16

Schedule 3	17

This document is made on the 2017.

This agreement sets out the terms and conditions under which Ballarat Health Services will purchase services, the standards of service provision and the process for payment of services purchased.

Parties

Ballarat Health Services of Drummond St Ballarat, a body incorporated pursuant to the Health Services Act 1988 (‘BHS’).

And

[clinical advisor details] (“Clinical Advisor”)

Recitals

A	Ballarat Health Services (BHS) has chosen the Clinical Advisor as a provider of the services specified in Item 1 of Schedule 1 (‘the Service’) to Ballarat Health Services State-wide Equipment Program.

B	This document records the terms and conditions on which the supply of the service will take place.

The parties now agree as follows:

Period of Agreement

Commencement Date

This Agreement commences on the date specified in Item 2 of Schedule 1 (‘the Commencement Date’) and will end on the date specified in Item 3 of Schedule 1 (‘the Expiry Date’) unless otherwise terminated or extended in accordance with this document.

Further Agreement

If BHS notifies the Clinical Advisor in writing that it wishes to do so prior to the Expiry Date, the Clinical Advisor must enter into a new agreement on the same terms and conditions of this document:

the fees to be charged must be as per previous agreement;

any other term determined by BHS shall be re-negotiated; and

There will be no further option to renew the Agreement unless both parties agree.

1.3	The new agreement will be a continuance of the previous agreement between the Clinical Advisor and BHS and must be executed at least 2 weeks prior to the expiry of this document.

1.4	If the parties are unable to agree on the fees to be charged or the terms of the further contract as referred to in clause 1.2.2, BHS may elect not to enter into the further agreement.

Terms of Contract

2.1	The purpose of this agreement is to enable the provider organisation to provide the identified service to clients of the BHS State-wide Equipment Program.

Obligations of the Clinical Advisor

Supply of Service

The Clinical Advisor must:

supply the Service as agreed to with BHS State-wide Equipment Program and be in accordance with any agreed performance responsibilities.

deliver the Service at the location specified in Item 4 of Schedule 1.

adhere to all BHS policies and protocols.

The Clinical Advisor is not liable to BHS for any failure to supply or delay in supplying the Service if that failure or delay is the result of a Cause beyond the Reasonable Control of the Clinical Advisor.

Service must comply with specifications

Supply of the Service must comply with each of the specifications and documents attached or described in Schedule 2.

Additional obligations of the Clinical Advisor

The Service supplied pursuant to this document must:

be of an above standard quality.

must hold and maintain all relevant qualifications within their relevant area of expertise necessary to deliver the services.

The Clinical Advisor must comply with all legislation which regulates the supply of the service to BHS State-wide Equipment Program and the provider must hold all registrations and licenses which are required to lawfully perform its obligations under this document.

Cancellation of Service

Where the Clinical Advisor is unable to provide the services on the nominated day, the Clinical Advisor must before 9am of that day provide verbal notice to the BHS State-wide Equipment Program Director as identified in Item 8 of Schedule 1 of their unavailability.

Insurance

The Clinical Advisor agrees to take out the insurance policies set out in Item 6 of Schedule 1 to the minimum limit of liability for each type of policy specified in the relevant Victorian Government Purchasing Board policy. Each policy must be taken out with a reputable insurer authorised under the Insurance Act 1973 (Cth), and maintain those policies throughout the duration of this document. If BHS makes a written request, the Clinical Advisor must within 21 Business Days give proof that its insurance policies are current.

Sub-contractors

The Clinical Advisor may not engage a sub-contractor to work on behalf of the Clinical Advisor

Liability

BHS does not accept liability for negligent or improper service provided by the Clinical Advisor

BHS does not accept liability for injury sustained by the Clinical Advisor or damage to property incurred in the course of providing services for BHS State-wide Equipment Program. The Clinical Advisor accepts that BHS is discharged from any claim which may arise for injury or damage to property of the Clinical Advisor.

Ordering of Service

4.1	The signing of this agreement provides the authority for the BHS Director to purchase services on behalf of the BHS program.

Records

The Clinical Advisor must keep the following records and accounts:

5.1.1	Services provided to or on behalf of the BHS State-wide Equipment Program.

In accordance with the requirements of the Victorian Government Purchasing Board, the Clinical Advisor must keep the records and accounts referred to in clause 5.1 for at least 7 years after this document ends.

Payments

Interpretation

Terms used in this clause have the same meaning as those terms in A New Tax System (Goods and Services Tax) Act 1999.

The provider will maintain an account system that complies with accepted accounting practices.

Fees payable

6.3	BHS must pay the Clinical Advisor for the Services delivered in accordance with the prices set out in Item 7 of Schedule 1. The prices specified in Item 7 of Schedule 1 are inclusive of GST. The Clinical Advisor will not be entitled to payment for services that have not been delivered in accordance with this agreement.

No other amounts

6.4	The only amounts payable by BHS to the Clinical Advisor will be the amounts specified in Item 7 of Schedule 1 and any applicable GST. All other costs, charges, fees and expenses for or arising out of or in connection with the supply of the Service must be paid by the Clinical Advisor, including all ancillary costs involved with the delivery of the service.

Invoice requirements

6.5	The obligation of BHS to pay the Clinical Advisor for the Service arises on delivery by the Clinical Advisor to BHS of a tax invoice in the format required by the law to BHS for the supply. The tax invoice must include sufficient details to enable BHS to determine whether the amount invoiced is accurate (Schedule 3). As a minimum the invoices must:

6.5.1	state the amount of the Service Fee;

6.5.2	set out the amount of the GST payable by BHS;

6.5.3	be itemised – number of hours during which the service was performed, the activity undertaken (including client ID), the date and time the service was performed and any other information that may be relevant; and

6.5.4	include all appropriate support documentation.

6.5.5	be received within 3 months of the service being provided.

Payment Terms

6.6	BHS must pay the Clinical Advisor for the amount invoiced within 30 days end of month after the invoice is received.

Disputing Amounts

6.7	If BHS does not agree with any part of an account, it must immediately give the Clinical Advisor a written notice stating that it is disputing the account and giving reasons. If the Clinical Advisor’s response does not satisfy BHS the dispute must be mediated in accordance with clause 19.

6.8	If BHS dispute its obligation to pay any amount in the invoice, BHS may withhold that part of the invoice amount that is disputed until such time as the dispute is resolved.

Australian Business Number Registration

The Clinical Advisor warrants that it is registered or will be registered for Australian Business Number and (if appropriate) for GST purposes at each time of taxable supply is made. The Clinical Advisor must continually indemnify BHS for any loss it suffers as a result of the Clinical Advisor not being registered for Australian Business Number and (if appropriate) GST purposes. On request by BHS, the Clinical Advisor must produce evidence that it is registered.

Equipment

7.1	The Clinical Advisor will have use of the relevant BHS owned equipment required to provide the services.

Education

8.1	The Clinical Advisor may be invited to participate in education sessions regarding specific programs or new initiatives.

Health and Safety

The Clinical Advisor must ensure that services are delivered in accordance with the Victorian Occupational Health and Safety Act (2004).

The Clinical Advisor has the right to refuse to provide a service in an unsafe environment.

The BHS State-wide Equipment Program Director must be notified immediately if any safety issues are identified in the environment.

Equipment used by the Clinical Advisor in the course of their duties must be maintained in a safe manner by the owner of the equipment.

Smoking in the workplace is prohibited.

Complaints and Grievance Procedure

Service complaints shall be handled and addressed accordingly to BHS policy. The Clinical Advisor will be notified of any complaints that are received by BHS.

In the event of conflict arising with the service, a BHS delegate will endeavour to resolve the matter.

If the conflict or complaint remains unresolved the BHS State-wide Equipment Program Director will initiate the BHS Grievance Policy.

BHS will provide the Clinical Advisor with a procedure for communicating any complaint or grievance.

Quality Management Principles

The Clinical Advisor will demonstrate a commitment to Quality Management principles. The Clinical Advisor will participate if required in any service standard audits that BHS is mandated to comply with.

Information Exchange

BHS will be responsible for providing information and a process for exchanging information.

Employment Policy and Practice

Pre-employment Checks

The Clinical Advisor must have completed a Police Check prior to appointment

WorkCover

The Clinical Advisor is not covered by BHS for WorkCover. The Clinical Advisor is not an employee.

Service Liability

BHS does not accept liability for negligent or improper service provided by the Clinical Advisor.

Intellectual Property

Any intellectual property or material which is created pursuant to this document (including all copyright works) will be the property of BHS. BHS grants the Clinical Advisor a non-exclusive license to use the intellectual property where necessary to supply the Service.

Furthermore, the Clinical Advisor agrees that all present and future rights to intellectual property related to BHS State-wide Equipment Program including inventions and improvements, trade marks (whether registered or common law trademarks), patents, designs, copyright, any corresponding property rights under the laws of any jurisdiction reside with BHS.

Confidentiality and Privacy

General obligation

The Clinical Advisor shall regard as confidential and shall not disclose to any person other than a person approved by the Authorised Officer any information acquired by the Clinical Advisor in or in connection with the provision of the Services, concerning BHS, its staff, clients or procedures.

Non-disclosure of patient information

The Clinical Advisor shall comply with the provisions of section 141 of the Health Services Act 1988 which relates to the unlawful disclosure of patient information.

Serious misconduct

Failure to observe the terms of clauses 15.1 and 15.2 will be regarded as serious misconduct which requires disciplinary action, and may terminate the services of the Clinical Advisor.

If BHS choose to exercise its rights under clause 15.3, it shall provide the Clinical Advisor with written notice to this effect.

Compliance with privacy laws

The Clinical Advisor must comply with:

all Commonwealth, State and Territory privacy, health records or similar legislation and regulations which BHS is required to comply with, from time to time, including but not limited to the Information Privacy Act 2000 (Vic) and the Health Records Act 2001 (Vic); and

any request which BHS may make in writing to the Clinical Advisor, from time to time, which may be reasonably required to ensure BHS complies with its obligations arising under any Commonwealth, State or Territory privacy, health records or similar legislation or regulations.

Indemnity

The Clinical Advisor agrees to indemnify BHS in respect of any loss, liability or expense suffered or incurred by BHS arising out of or in connection with a breach of the obligations of the Clinical Advisor under clause 15, except to the extent that the loss, liability or expense is directly caused by a negligent or wrongful act or omission of BHS or any of its officers or employees.

Compulsion to disclose

If the Clinical Advisor becomes aware of any steps taken, being taken, or considered, to legally compel the Clinical Advisor to disclose Confidential Information, the Clinical Advisor shall:

to the extent legally permitted, defer and limit the disclosure with a view to preserving the confidentiality of the Confidential Information as much as possible;

promptly notify BHS; and

do anything reasonably required by BHS including the institution and conduct of legal proceedings at BHS’s direction and expense to oppose or restrict that disclosure.

Freedom of Information

The Clinical Advisor shall provide BHS with all information necessary to enable BHS to discharge its obligations under the Freedom of Information Act 1982 (Vic) in relation to matters relating to this agreement.

Publicity

The Clinical Advisor must not make any public announcement or representation to any media representative about this document or anything in relation to it without the BHS Director’s written consent.

Continuing effect

This clause will continue to have effect after the expiry or termination of this agreement.

Indemnity

The Clinical Advisor will be liable for and must indemnify BHS and its officers, employees and agents against any liability, loss, damage, or expense (including legal costs on a full indemnity basis) incurred or suffered as a direct or indirect result of any of the following:

The provision of the Service by or on behalf of the Clinical Advisor under this document;

Any negligence or other wrongful act or omission of the Clinical Advisor or of any other person for whose acts or omissions the Clinical Advisor is vicariously liable;

Any damage to property, real or personal, including any infringement of third party patents, copyright and registered designs;

Any injury to persons, including injury resulting in death and economic loss;

A warranty by the Clinical Advisor being or becoming inaccurate; and

Any breach of this agreement by the Clinical Advisor.

The Clinical Advisor’s liability under this clause 16 will be reduced to the extent to which any action, proceeding, claim or demand arises out of any negligence or other wrongful act or omission of BHS or any person for whose acts or omissions BHS is liable.

The indemnity contained in this clause is continuous and will survive the expiry or termination of this document.

Suspension of Agreement

SWEP may give a written direction to stop supplying the Services for a specified period up to 30 days in any of the following circumstances:

Where SWEP reasonably believes the Service is not to the standard expected; or

Where SWEP is informed by its lawyers that the Services infringe or may infringe the rights of any person, or breaches or may breach any law.

If the Clinical Advisor is able to rectify the problem within the specified period, then BHS must resume taking the Service. If the Clinical Advisor is unable to rectify the problem within the specified period, BHS may end this document immediately by giving written notice to the Clinical Advisor.

Warranties

Each party warrants that so far as it knows and believes:

It has authority to enter into this document and to perform its obligations under it; and

It has the ability to perform those obligations.

The Service, or its use, does not breach any law or standard.

Dispute Resolution

Mediation

If a dispute arises in relation to this document or any accounts given by the Clinical Advisor to BHS, the parties must adhere to the following procedure:

In the first instance, each party shall meet and endeavour to resolve the dispute in an expeditious and informal manner.

If resolution is not achieved within 5 Business Days, either party may give the other a notice requiring that an attempt be made to resolve the dispute with the help of a mediator to be appointed jointly by the parties. The notice must state that a dispute has arisen, and must state the matters in dispute.

If the parties do not agree on a mediator within 5 Business Days after the notice is given, a mediator is to be appointed by the President of the Law Institute of Victoria.

Each of the parties must co-operate fully with the mediator. The mediator may engage an appropriately qualified expert to give an opinion on technical matters.

Parties may only commence legal proceedings when the mediator gives written notice that he or she considers that it is no longer productive to continue the mediation.

Payment for mediation

In relation to a dispute about payment for the Services supplied to BHS, the Clinical Advisor must pay all fees and expenses of the mediator if a calculation by the Clinical Advisor is too high by more than 1%. If the calculations are correct or are too low, BHS must pay the fees and expenses of the mediator. In relation to a dispute about the construction of this agreement or any other matter, the parties are to pay an equal share of the fees and expenses of the mediator.

Termination

Right of termination

This agreement may be terminated by mutual consent or in accordance with this clause.

Failure to rectify

If the procedures specified in clause 19 have been followed without a resolution reasonably satisfactory to BHS having been achieved, BHS may end this agreement by written notice if the Clinical Advisor does not rectify a breach of this agreement within 10 Business Days after receiving a written notice from BHS that specifies the breach.

Immediate termination

Notwithstanding the remaining clause of this agreement, BHS may end this document immediately if any of the following events occur:

The Clinical Advisor fails to deliver the Service within the agreed timeframe.

The Clinical Advisor fails to provide a Service that performs in accordance with the requirements of this document.

A warranty by the Clinical Advisor is inaccurate.

An Event Indicating Insolvency happens in relation to the Clinical Advisor.

The Clinical Advisor ceases, or indicates that it is about to cease, carrying on the business.

The Clinical Advisor commits any offence or does any act or fails to do any act which in the reasonable opinion of BHS is of such a nature as to be likely to harm BHS’s reputation or affect the capacity of the Clinical Advisor to discharge its obligations under this document.

The Clinical Advisor may not assign its rights or subcontract any or all of its obligations under this document without the prior written consent of BHS.

To exercise its rights under this clause, BHS must give the Clinical Advisor a written notice which specifies the relevant event, and when it became aware of the relevant event.

Liability for Services not delivered

If BHS exercises it rights pursuant to this clause, it is not liable to pay anything in respect of any Service that has not been delivered to BHS at the time of the termination. The right of BHS to recover any sum paid to the Clinical Advisor for undelivered Services shall not be prejudiced by the exercise of rights under this clause.

No claims and no prejudice

This termination will not afford to the Clinical Advisor a ground for any claim for damages, compensation or costs or expenses of any kind but shall not prejudice the rights of either party in respect of any antecedent breach of this document

Notices

Subject to clause 20.2, a notice consent, information or request that must or may be given or made to a party under this agreement is only given or made if it is:

Delivered or posted to that party at the address stated in Item 9 of Schedule 1.

If a party gives the other party 3 Business Days written notice of an address for the purposes of this clause, a notice, consent, information or request is only given or made by that other party if it is delivered or posted to the latest address.

A notice consent, information or request that must or may be given or made to a party under this document is to be treated as given or made at the following time:

If it is hand delivered, when it is left at the relevant address.

If it is sent by post, 2 Business Days after it is posted.

If a notice, consent, information or request is delivered, after 5:00pm or on a day which isn’t a Business Day, it is to be treated as having been given or made at the beginning of the next Business Day.

Miscellaneous

Further co-operation

Each party must do anything (including executing a document) that the other party reasonably requires to give full effect to, and to comply with any legislative requirements arising as a result of, this agreement and the transactions it contemplates.

Liability for costs

Each party must pay its own costs in relation to preparing, negotiating, and executing this agreement and any document related to the transaction that this agreement contemplates.

Variation

The terms of this agreement may only be varied by agreement in writing of both parties.

Waiver

The fact that a party fails to do, or delays in doing, something the party is entitled to do under this document, does not amount to a waiver of any obligation of, or breach of obligation by, the other party. A waiver by a party is only effective if it is in writing.

A written waiver by a party is only effective in relation to the particular obligation or breach in respect of which it is given. It is not to be taken as an implied waiver of any other obligation or breach, or as an implied waiver of that obligation or breach in relation to any other occasion.

Severability

If a clause or part of a clause can be read in a way that makes it illegal, unenforceable or invalid, but can also be read in a way that makes it legal, enforceable and valid, it must be read in the latter way. If any clause or part of a clause is illegal, unenforceable or invalid, that clause or part is to be treated as removed from this agreement, but the rest of this agreement is not affected.

Inconsistencies

The terms of this agreement override any inconsistent conditions in any document or other communication used by the Clinical Advisor in relation to the supply of the Service, and any industry practice and any earlier conduct of dealing. This applies even if the Clinical Advisor’s acceptance of order or other document contains a similar condition to this one.

Entire Agreement

This document contains everything the parties have agreed on in relation to this transaction. No party can rely on an earlier document, or on anything said or done by another party (or by a director, officer, agent or employment of that party) before this agreement was executed.

Relationship of the parties

This agreement does not create a partnership, employment, agency, fiduciary or any other relationship, except the relationship of contracting parties.

No party is liable for an act or omission of another party, except to the extent set out in this document. The Clinical Advisor has no authority to enter into any agreement or incur any liability on behalf of BHS, and must not represent to any person that it has any such authority.

Governing Law

This agreement is governed by the law of Victoria. The parties submit to the non-exclusive jurisdiction of the courts of Victoria.

Definitions and Interpretations

In this document unless the contrary intention appears:

“BHS State-wide Equipment Program” means the programs operated by BHS throughout Victoria including but not limited to Aids & Equipment Program (A&EP), Supported Accommodation Equipment Assistance Scheme (SAEAS), Domiciliary Oxygen Program (DOP), Continence Aids Program (CA), National Disability Insurance Scheme (NDIS), Community Equipment Program (CEP), Top-up Fund for Children (TFC), Vehicle Modification Subsidy Scheme (VMSS), Preventative Maintenance Program (PMP), Lymphedema Compression Garment Program (LCGP), Slow to Recover (S2R).

“Business Day” means any weekday that is not gazetted as a public holiday in Victoria.

“Cause Beyond the Reasonable Control” includes an act of God, strike, lockout, other disturbance or labour difficulty, war, act of public enemy, blockade, revolution, riot, insurrection, civil commotion, lightning, storm, flood, fire, earthquake, explosion, embargo, unavailability of any essential equipment or materials, unavoidable accident, lack of transportation, or anything done or not done by or to a person, government or other competent authority, except the party relying on force majeure.

“Event Indicating Insolvency” in relation to a party, means something that reasonably indicates that there is a significant risk that the party is or will become unable to pay debts as they fall due.

This includes each of the following:

The party is liquidated or dissolved, or a step is taken to liquidate or dissolve it.

A liquidator or a provisional liquidator of the party is appointed.

The party gives or attempts to give a creditor a preference or advantage over any other creditor.

The Clinical Advisor comes under an obligation to hand over to any other distributor any amount it has received from the Clinical Advisor, whether under this document or not.

A floating charge over any of the assets or undertakings of the party becomes fixed.

A security over any of the party’s assets or undertakings becomes enforceable or is enforced.

The party enters or proposes to enter into any form of composition or arrangement with any of its creditors.

The party becomes subject to a deed of company arrangement.

Execution or distress is levied against any income or assets of the party.

A notice under section 601AB (3) of the Corporations Act 2001 is given in respect of the party.

The party is, or is reasonably assumed to be, subject to an event described in section 459C(2) of the Corporations Act 2001, or is regarded as being unable to pay its debts under section 585 of the Corporations Act 2001.

Without the written consent of the other party, the party takes a step to gain protection from any creditors, or is granted protection from any creditors, under any legislation; or a trustee or administrator is appointed.

The party becomes insolvent under administration as defined in section 9 of the Corporations Act 2001.

An administrator or controller as defined in section 9 of the Corporations Act 2001 is appointed, or a step is taken to appoint an administrator or controller, in relation to any of the party’s assets.

A reference to a clause or schedule is a reference to a clause or schedule of this agreement.

A reference to any legislation or legislative provision means that legislative provision as amended from time to time.

Execution

Date:

Signed by ………………………..

Acting Executive Director, Primary and Community Care

For and on behalf of Ballarat Health Services

In the presence of:

……………………………………………

Signature of witness

…………………………………………… (name printed in full)

…………………………………………… (address)

……………………………………………

Signed by ………………………..

[clinical advisor]

For and on behalf of

In the presence of:

……………………………………………

Signature of witness

…………………………………………… (name printed in full)

…………………………………………… (address)

……………………………………………

Schedule 1

Item 1	The Service	As per Schedule 2
Item 2	The Commencement Date	[date]
Item 3	The Expiry Date	2 years from the commencement date in Item 2 (with option to review and extend)
Item 4	Locations for delivery of the Service	State-wide Equipment Program
23 Wetlands Drive
Mt Helen Vic 3350 Or as agreed to with the BHS Statewide Equipment Program Operations Director
Item 5	Time required for delivery of service	as requested
Item 6	Required insurance policies	Professional Indemnity Insurance
Item 7	Price of the Service	As per Schedule 2
Item 8	Contact Details	BHS State-wide Equipment Program Operations Director
Item 9	Addresses	Ballarat Health Services State-wide Equipment Program PO Box 1993 Bakery Hill, VIC 3354
The Clinical Advisor: [clinical advisor]
Item 10	Fax Numbers	BHS State-wide Equipment Program
(03) 5333 8111

Schedule 2

Program:	BHS State-wide Equipment Program Clinical Advisor
Statement of Duties:	Provide relevant consultancy advice current SWEP projects including but not limited to: Provide expert clinical advice in specific categories of assistive technology Ensure SWEP Clinical advice and written material to prescribers is evidence based and in line with best practice Contribute to the development of relevant educational and support material for SWEP prescribers Where required (and agreed to) participate in the delivery of education Provide support and mentoring to prescribers as referred to from SWEP administration Undertake script reviews and audits as referred to from SWEP administration Participate in Clinical Advisor meetings as required to monitor progress of the program; consider gaps in program delivery; review and revise where appropriate systems and process supporting the CA role Work collaboratively with other clinical advisors Meet the key responsibilities of the Clinical Advisor role as per the SWEP Clinical Advisor Roles and Responsibilities document
Dates/Times:	As required by SWEP As agreed by SWEP in negotiation with the Clinical Advisor
Location:	State-wide Equipment Program 23 Wetlands Drive Mt Helen Vic 3350
Remuneration/Price:	$124.70 per hour (inclusive of GST)
Travel	Where the Clinical Advisor is required to travel outside a radius of 20km, the Clinical Advisor may invoice SWEP for the distance travelled (km) to the location as advised by SWEP. The calculation will be based on the following formula: Starting location (zero) + distance to end location – 20km = chargeable distance. The amount charged will be based on the cents per km method as stated by the Australian Tax Office for the given financial period. The figure as stated by the Australian Tax Office takes into account all vehicle running expenses. In the instance that the Clinical Advisor has travelled by public transport; being train or bus only. SWEP will reimburse the cost of the train or bus ticket upon presentation of the relevant receipt stating the exact date as the required travel stated by SWEP was undertaken.

Schedule 3

Invoice Proforma

VALID TAX INVOICE (ACCOUNTS PAYABLE)

To enable the efficient processing of payments invoices submitted for payment require the following information;

“Tax Invoice” stated prominently

Date of Issue

Name of Clinical Advisor

Australian Business Number (ABN)

Name of Recipient – SWEP

Address or ABN of recipient

Breakdown of hours invoiced against each project (including client ID)

If GST is applicable:

The GST inclusive price of the taxable supply

If GST payable = 1/11th of total price, either:

o A statement such as “the total price includes GST” or,

o The total amount of GST

If GST payable is less than 1/11th of total price:

o The amount payable (excluding GST), and

o The total amount of GST

All invoices received by the Accounts Payable department need to be signed by a person with the appropriate level of delegation and coded with the appropriate Cost Centre and Expense Subjective. Any invoice received without the above information will be returned for completion, hence preventing them from being processed and therefore delaying payment.