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SWEP Communique - New Database Prescriber Communication #8

17 July 2018

Resolution to Database issues

SWEP would like to thank you for your patience as we transition to the new database. Please see below the following issues that were identified in previous Communique.

Performance Report Card May 2018

12 July 2018
We have collated the data for May 2018 and presented the achievements of each program for this month. Every month we will provide information about each program.

SWEP Communique - New Database Prescriber Communication #7

11 July 2018
Resolution to Database issues

SWEP would like to thank you for your patience as we transition to the new database. Please see below the following issues that were identified in previous Communique.

SWEP Communique - Prescriber Communication

10 July 2018
Feedback from the Chief Allied Health Officer re: Failed Scripts and New Prescription Forms
 
Dear Prescribers,

Thank you for your feedback over the last week regarding my communique on Prescriber accountabilities and failed scripts, as well as your feedback regarding the new prescription forms.
SWEP remains committed to continuous improvement based on the experiences and feedback of our Prescribers. Please see below for an update and the immediate changes we have made.
 

SWEP Communique - Prescriber Communication #6

6 July 2018
SWEP would like to thank you for your patience as we transition to the new database.
Communication will continue over the coming weeks. We are listening to your feedback and are committed to making improvements to the new database.

As a result of your feedback information contained in an application has been reviewed and we have commenced making improvements.   

SWEP Database - Prescriber Communique #4

4 July 2018
SWEP would like to thank you for your patience as we transition to the new database. We appreciate that that it is a new layout and it may take some time to get used to the format.  During the first couple of days we have identified a couple of technical issues that SWEP are working to resolve. Once these are rectified, we will send our further communiques. 

SWEP Database - Prescriber Communique #5 - Resolution to Database issues

4 July 2018
SWEP would like to thank you for your patience as we transition to the new database. Please see below the following issues that were identified in previous Communique.

SWEP Database & Prescriber Responsibilities - Prescriber Communique #3

29 June 2018

New Database
SWEP have been communicating regularly with our prescribers about our new database/Prescriber portal, which will go live Monday 2nd July 2018. The new service will allow us to streamline our processes and create a more user friendly Portal for our Prescribers and staff.

All Prescribers will receive an automated email on Sunday 1st July 2018. This will include your new user name and password to enable you to log into the new Portal from Monday 2nd July for all new applications.

SWEP Database - Prescriber Communique #2

19 June 2018

As previously communicated SWEP is launching a new database commencing 2nd July 2018.  However, the transition involves a high volume of data migration, from multiple sources. There will be a short-term, but unavoidable disruption to our systems. We will keep the consequent disruption to our services to a minimum.

Please read this communique carefully

SWEP Communique - Reissue Database

18 June 2018
As part of the directive from DHHS on the 28th of May 2018 any equipment that is held in the reissue pool for the state based scheme may only be reserved for people who are eligible for services through the Victorian Aids and Equipment Program (VA&EP).

The reissue pool also holds items purchased through the NDIS and is available to be reserved for NDIS participants

SWEP Communique - SWEP Endorsed Education

14 June 2018
SWEP are pleased to advise we have added further endorsed education programs to our website.  These programs can assist with your Continuing Professional Development (CPD).  You can also apply these with the approved points when applying to re credential or upgrade your Prescriber Levels with SWEP. You will find the endorsed education on our website under For Prescribers / Prescriber Education
https://swep.bhs.org.au/swep-endorsed-education.php

SWEP Communique - CAHO Announcement

7 June 2018
Dear Prescribers,

SWEP is pleased to advise that Donna Markham, SWEP Chief Allied Health Officer has been appointed as the Chief Allied Health Officer for Safer Care Victoria, Department of Health and Human Services.

SWEP Communique - NDIA Transition

28 May 2018

NDIA Transition - Referring new clients to the NDIA from areas transition date.

Service providers should refer all new (state) clients to the NDIA from area transition commencement date.

SWEP Communique - NDIA Update

28 May 2018
SWEP have recently received advice from the Department of Health and Human Services advising of the following:

  • Service Providers delivering services under the Victorian Aids and Equipment Program (VA&EP) are to refer clients with new, waitlisted, awaiting top up or incomplete applications for subsidised items to the NDIA from area commencement date where the applicant:
          -lives in an area that has commenced transitioning to the National Disability Insurance Scheme (NDIS)

          -is likely to be eligible for the NDIS

  • Eligible Victorians living in areas yet to commence transitioning to the NDIS can continue to access the Victorian Aids and Equipment Program.
  • Service providers of the Victorian Aids and Equipment Program can continue to consider requests for urgent repairs of equipment from clients in areas that have commenced transition, where the client does not yet have an approved NDIS plan.

SWEP Communique - The New SWEP Database and You

25 May 2018

SWEP will be launching a new database on 2nd July 2018.  The new database will provide a user friendly experience for all users. We need your help to make sure the data we migrate to the new system is as accurate as possible.

Please read this communique carefully as there are some important actions you need to take to ensure your details and any draft applications you have are not missed. 

SWEP Communique - NDIS equipment in reissue

23 May 2018

The SWEP reissue database now has exclusive NDIS funded equipment that prescribers can reserve for their clients who are participants of the National Disability Insurance Scheme (NDIS).

The asset numbers relating to these items commence with the letter 'N' and when selecting the asset prescribers will be alerted that the item can only be reserved for NDIS participants. 

SWEP Communique - Heartway Power Wheelchairs & Scooters

22 May 2018

Due to a fire at Heartway's Taiwan warehouse in April 2018, we have been advised Heartway will not be supplying any parts until after September 2018 which will impact on repairs currently being undertaken or future repairs of consumers' equipment.

SWEP's contracted repairer, Chemtronics, has some parts from equipment held for reissue that can be reused. SWEP and/or Chemtronics will advise clients affected at the time of any likely delays.

Performance Report Card April 2018

21 May 2018
We have collated the data for April 2018 and presented the achievements of each program for this month. Every month we will provide information about each program.

SWEP Bed Communique May 2018

18 May 2018

Dear Prescribers,

Last year SWEP worked with our Clinical Advisors and Rehabilitation Engineer to review the prescription of bedding systems. This was a significant piece of work which aimed to develop tools and resources to assist clinicians to identify the most suitable bed and mattress for a person with a disability regardless of their size, weight or age.

There were several important outcomes to this project;

  1. Changes to the prescription of beds with bedrail guidelines
  2.  Introduction of an assessment tool for bed, mattress and bed equipment
  3. Clinical considerations for bedrails and bed sticks sheet

Performance Report Card March 2018

30 April 2018
We have collated the data for March 2018 and presented the achievements of each program for this month. Every month we will provide information about each program.

SWEP Continence Communique

26 April 2018
Summary: SWEP is acutely aware that some of our adult clients are waiting in excess of 12 months for their continence products.

We have implemented a strategy to support as many people as we can and reduce wait times by providing those people who need washable products (bedding and briefs) with a ' one-time " supply only.

UPDATE -EOI for State-wide Equipment Program (SWEP) Subject Matter Experts

23 April 2018
Dear Prescribers,

Further to the email sent out on Saturday 21st April regarding the EOI for Subject Matter Experts we wish to provide some further clarification regarding the Allied Health Education Subject Matter Experts.

We are seeking Allied Health clinicians with education expertise - these are likely to be experienced Allied Health professionals (who may have a reasonable understanding of Assistive Technology) but we are particularly looking for expertise in education. Those familiar with education principles, development and delivery of education, assessment and evaluation, supervision, competency based training etc.

EOI for State-wide Equipment Program (SWEP) Subject Matter Experts

21 April 2018
SWEP is seeking EOI's from Rehabilitation Engineers, Recreational Therapists, Allied Health Clinicians with Educational expertise and Respiratory Scientists to join our expert Panel.

The Subject Matter Experts will join our Clinical Advisor Panel to provide advice to the Chief Allied Health Officer, SWEP.
We are seeking highly experienced candidates who can demonstrate a minimum 10 years of experience working either with assistive technology (AT), oxygen equipment, or educating Allied Health professionals.  Candidates should also be able to demonstrate participation in activities that contribute directly to maintaining there competence and expertise.

SWEP and BHS request for tender for Non Customised Equipment

19 April 2018

SWEP & Ballarat Health Services on 17th April 2018 released a request for tender for Non Customised Equipment. Details of this tender can be found on the Vic Tenders website.

Please click here for more information

SWEP and BHS request for tender for Non Customised Equipment - Suppliers

19 April 2018

SWEP & Ballarat Health Services on 17th April 2018 released a request for tender for Non Customised Equipment. Details of this tender can be found on the Vic Tenders website.


Please click here for more information

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